Annual Report 2013–14

Reference material

Glossary

Abbreviations and acronyms
Term Description

ACT

Australian Capital Territory

AEC

Australian Electoral Commission

AEO

Australian electoral officer

AFP

Australian Federal Police

AGIMO

Australian Government Information Management Office

ANAO

Australian National Audit Office

APS

Australian Public Service

APSC

Australian Public Service Commission

AusAid

Australian Agency for International Development

AWA

Australian Workplace Agreement

BRIDGE

Building Resources in Democracy, Governance and Elections

CPI

Consumer Price Index

CDPP

Commonwealth Director of Public Prosecutions

CNE

Comissão Nacional de Eleições (Timor-Leste)

DFAT

Department of Foreign Affairs and Trade

DLP

Democratic Labor Party of Australia

DMM

Divisional Materials Manager

DRO

Divisional Returning Officer

ECANZ

Electoral Council of Australia and New Zealand

ECL

electronic certified list

ECSA

Electoral Commission South Australia

EEIC

Electoral Education and Information Centre

EEN

Electoral Education Network

EL

executive level

Electoral Act

Commonwealth Electoral Act 1918

EPBC Act

Environment Protection and Biodiversity Conservation Act 1999

EROC

Election Ready Operational Capacity

FMA Act

Financial Management and Accountability Act 1997

FOI Act

Freedom of Information Act 1982

GVG

Green Vehicle Guide

ICARE

APS values – Impartial, Committed to service, Accountable, Respectful, Ethical

ICT

information and communications technology

IEPP

Indigenous Electoral Participation Programme

IFAs

individual flexibility arrangements

IPS

Information Publication Scheme

JSCEM

Joint Standing Committee on Electoral Matters

Keelty Report

Inquiry into the 2013 WA Senate Election

KIT

Keelty Implementation Taskforce

KPU

Komisi Pemilihan Umum (General Elections Commission, Indonesia)

LGA

Local Government Area

NEEC

National Electoral Education Centre

NSW

New South Wales

NT

Northern Territory

PIANZEA

Pacific Islands, Australia and New Zealand Electoral Administrators

PNGEC

Papua New Guinea Electoral Commission

Qld

Queensland

Referendum Act

Referendum (Machinery Provisions) Act 1984

SA

South Australia

SES

senior executive service

SRC Act

Safety, Rehabilitation and Compensation Act 1988

STAE

Secretáriado Técnico de Administração Eleitoral (Timor-Leste)

Tas

Tasmania

VIO

voter information officer

VITS

VITS Language Link

VTIS

Victorian Interpreting and Translating Service

WA

Western Australia

WCAG

Web Content Accessibility Guidelines

WHS

workplace health and safety

WHS Act

Work Health and Safety Act 2011

Glossary of terms
Term Description

Ballot

A secret vote, normally written.

Ballot box

The sealed container into which a voter places a completed ballot paper.

Ballot paper

A paper that shows the names of the candidates who are standing for election and on which voters mark their vote.

By-election

An election held to fill a single vacancy in the House of Representatives.

Candidate

A person standing for election to the House of Representatives or Senate.

Certified list

The official electoral roll used to mark off voters at an election.

Compulsory voting

The requirement for Australian citizens aged 18 years and over to enrol to vote and to vote at each election.

Constitution (Australian)

The document that sets out the structure under which the Commonwealth Government of Australia operates. It can only be amended through a referendum.

Court of Disputed Returns

A court (in Australia the High Court) that determines disputes about elections.

Declaration vote

Any vote where, instead of the voter being marked off the certified list, the vote is sealed in an envelope and signed by the voter.

Declaration of Nominations

Formal announcement of registered candidates whose names will appear on a ballot paper in an election.

Division or electorate

The voting area, containing approximately equal numbers of voters, for which one member is elected to the House of Representatives. Australia is divided into 150 electorates.

Electoral cycle

The period from one federal election to the next – usually three years.

Electoral roll

The list of people entitled to vote in an election or referendum.

Electorate

See entry for ‘division’ above.

Enrolment form

Application form to enrol to vote or update enrolment.

Federal election

A general election for the House of Representatives and Senate.

Fee-for-service election

An election or ballot conducted on a full cost recovery basis.

Financial disclosure return

A document detailing information on the receipts and expenditure of participants in the political process.

Formality or formal vote

A vote in an election or referendum where the ballot paper has been marked correctly and is counted towards the result. A ballot paper incorrectly marked is called informal.

Franchise

The right to vote.

Funding and disclosure

Public funding of election campaigns and disclosure of certain financial details by candidates, political parties and others.

General postal voter

A voter who is registered to have postal ballot papers sent automatically due to difficulty getting to a polling place.

House of Representatives

The house of parliament in which the government is formed. Under a preferential voting system, each division elects one member of the House of Representatives.

Joint Standing Committee on Electoral Matters (JSCEM)

The parliamentary committee that inquires into and reports on matters relating to electoral laws, practices and administration.

Member

Any person elected to parliament, but commonly used for the House of Representatives.

Mobile polling team

Polling officials who bring polling to hospitals, nursing homes, prisons, remand centres and remote locations.

Nomination

Submission for candidacy for election to the Senate or House of Representatives.

Ordinary vote

A vote cast on or before election day within the division in which the voter is enrolled.

Poll

An election – a count of votes or opinions.

Polling day

The day fixed for the election.

Polling place

A location for people to vote.

Postal vote

Ballot papers sent to a voter and posted back before the close of polling.

Preferential voting

A system of voting where a voter shows an order of preference for candidates by numbering their choices.

Pre-poll vote

A vote cast before polling day.

Protected action ballot

A workplace voting system whereby employees participate in a fair and secret ballot to determine whether industrial action should proceed in their workplace.

Provisional vote

Vote cast at a polling place where the elector’s name cannot be found on the roll, the name has been marked off, or the voter has a silent enrolment.

Redistribution

A redrawing of electoral boundaries to ensure (as closely as possible) the same number of voters in each division.

Referendum

A vote to change the Constitution.

Returned candidate

Candidate who is officially declared elected by a returning officer.

Returning officer

The person responsible for conducting an election in a particular area. A divisional returning officer is responsible for conducting the House of Representatives election in their division. An Australian Electoral Officer is the returning officer for the Senate election in their state or territory.

Registered political party

A party registered with the AEC under Part XI of the Commonwealth Electoral Act 1918.

Revenue appropriations

Federal funds set aside each year for specific government programmes

Roll

A list of voters eligible to vote at an election or referendum.

Scrutineer

Someone nominated by a candidate to watch the counting, or scrutiny of votes.

Scrutiny

The counting of votes is also known as the scrutiny.

Secret ballot

A vote made in secret.

Senate

The house of parliament representing the states. Seventy-six senators are elected – 12 from each state and two from each territory – under a proportional representation system.

Silent elector

A voter whose address does not appear on the electoral roll, for reasons of personal safety.

Turnout

The percentage of people who voted in the election, calculated by dividing the sum of formal and informal votes by the final enrolment figure.

Vote

To choose a representative, or make a preference, in an election.

Writ

A document commanding an electoral officer to hold an election, containing dates for the close of rolls, the close of nominations, the election day and the return of the writ.