During 2012–13, the AEC’s new consultancy contracts involved total actual expenditure of $1 069 989. There were 24 new consultancies, with a value of $10 000 or more, let during 2012–13. This was almost double the total actual expenditure on consultancy contracts in 2011–12, of $537 982. Preparations for the 2013 federal election was responsible for the increase in consultancy contracts.
There were no ongoing consultancy contracts or related ongoing expenditure.
The AEC engaged consultants for the following purposes:
The AEC may engage consultants under s.35(2) of the Electoral Act, and may determine the terms and conditions of engagement of those consultants under s.35(4) of that Act. Engagement of consultants may also be in accordance with the FMA Act.
The AEC also considers whether:
If the answer to both questions is ‘yes’ the arrangement is categorised as a consultancy.
When engaging consultants for work with a value up to $79 999, the AEC generally seeks quotes from prospective consultants according to the AEC policy and procedures for procurement.
If the expected value of the consultancy is $80 000 or more, AEC staff follow the policy and procedures in the Department of Finance and Deregulation’s Guidance on the Mandatory Procurement Procedures - January 2005 (Financial Management Guidance No. 13). Senior management engage consultants in accordance with the AEC Financial Delegations Schedule.
|Consultant||Description||Contract price inc GST ($)||Selection process 1||Justification 2|
|Carbon Media||Indigenous-focused Facebook page||94 460||Limited||A|
|Cultural Perspectives||Consultant – Assistance delivering formality strategy||75 003||Open||A|
|Equity Partners Accountants||Advisors – Accounting services||79 200||Prequalified||A|
|Total Decision Support Pty Ltd||Develop – Product and service costing model for joint roll||25 610||Open||A|
|KPMG||Internal audit: Review FMA requirement for compliance||48 950||Open||A|
|KPMG||Internal audit – Review of services||16 500||Open||A|
|KPMG||Internal audit – Review of contract management||31 900||Open||A|
|KPMG||Internal audit||11 000||Open||A|
|KPMG||Internal audit||26 400||Open||A|
|KPMG||Internal audit||24 200||Open||A|
|KPMG||Internal audit – BRIDGE, provision of services||29 597||Open||A|
|Internal Audit Bureau||Investigative services||19 998||Open||A|
|Anne Markiewicz & Associates Pty Ltd||Review and re-develop monitoring & evaluation framework||27 680||Limited||A|
|Corporate Success Group||Investigative services||19 998||Open||A|
|Anne Markiewicz & Associates Pty Ltd||Reconciliation of field work||10 285||Limited||A|
|Agile Digital Engineering Pty Ltd||Feasibility and scoping study – Alignment with Australian Bureau of Statistics (ABS) geography||22 137||Open||B|
|Price Waterhouse Coopers||Audit of AEC’s disclosure compliance function||109 841||Open||A|
|Ron McLeod||Review of AEC’s disclosure compliance||143 000||Limited||B|
|Ergo Asia Pty Ltd||Consultation of print and Production Services||55 000||Open||B|
|Anne Markiewicz & Associates Pty Ltd||Evaluation – Delivery of final report||26 301||Limited||A|
|Anne Markiewicz & Associates Pty Ltd||Evaluation – Commencement of field work||72 212||Limited||A|
|Anne Markiewicz & Associates Pty Ltd||Evaluation – Delivery of draft report||56 837||Limited||A|
|Yellow Edge Pty Ltd||Review of training architecture||33 880||Open||A|
|Mentoring And Corporate Affairs||Advisory services||10 000||Open||A|
|Total||1 069 989|
During 2012–13, all AEC contracts in excess of $100 000 (GST inclusive) included provisions for the Auditor-General to have access to the contractor’s premises.
During 2012–13, no contract or standing offer in excess of $10 000 (GST inclusive) was exempted from publication on AusTender on the basis that it would disclose exempt matters under the Freedom of Information Act 1982.