Year in review

AEC overview

Report on performance: Outcome 1

Report on performance: Outcome 2

Report on performance: Outcome 3

Management and accountability

Financial performance and future operations



Assets management

Updated: 20 December 2010

Management of physical assets

The AEC has three major asset groups:

IT software and hardware, office fit-outs, and office machines and equipment.

The IT Branch manages all IT assets, including the agency's servers, desktop computers, printers, scanners and operational software.

The AEC National Property team manages all accommodation and fit-outs on a rolling 'end of life' or 'end of lease' schedule. A commercial property manager is engaged to assist with commercial property management.

The Workforce Services and Systems Section manages the office equipment and machines. It uses an 'end of life' schedule and asset database to manage the replacement of those assets, which include items such as ballot paper counters, letter openers, photocopiers, fax machines and whitegoods. Annual service and maintenance agreements are used to ensure that all assets are fully functional and operating optimally.

The main items purchased in 2008–09 included electronic whiteboards, ballot paper counters, envelope-sealing machines, letter-opening machines, postage franking machines, secure shredding machines and security containers.

Management of information assets

The AEC's major electronic applications – the Roll Management System (RMANS) and the Election Management System (ELMS) – continued to support initiatives to grow the electoral roll and underpin the efficient and effective conduct of federal election events. These backbone processing systems ensure that the AEC continues to meet the core objectives of maintaining an effective roll and supporting an impartial and independent electoral system. The AEC's sophisticated virtual tally room and media feed applications keep the public informed in real time during electoral events.

Smaller information processing and dissemination applications – such as the funding and disclosure system, the elector information access system, the election call centre application and the online enrolment verification facility – continued to play an important role in ensuring that the AEC's diverse stakeholders remained well informed about the information and services provided by the AEC.

During 2008–09, work continued on the general enrolment, elections support and information system (GENESIS), with a particular focus on delivering the general application processing system, which will include the use of SmartForms. SmartForms are enrolment forms that can be completed and submitted by the voter online, increasing the efficiency of the voter registration system.