Year in review

AEC overview

Report on performance: Outcome 1

Report on performance: Outcome 2

Report on performance: Outcome 3

Management and accountability

Financial performance and future operations



Appendix H - Consultancies

Updated: 10 December 2010

The AEC may engage consultants under s. 35(2) of the Commonwealth Electoral Act 1918, and may determine the terms and conditions of engagement of those consultants under s. 35(4) of that Act. Consultants may also be engaged in accordance with the Financial Management and Accountability Act 1997.

The AEC has taken into account the Department of the Prime Minister and Cabinet's Requirements for annual reports, which define a 'consultant' as an individual, partnership or corporation engaged to provide professional, independent and expert advice or services.

The AEC also considers:

  • whether the services involve the development of an intellectual output that assists with agency decision-making
  • whether the output reflects the independent views of the service provider.

If the answer to both questions is 'yes', the AEC categorises the arrangement as a consultancy.

When engaging consultants for work with a value up to $79 999, the AEC generally seeks quotes from prospective consultants according to the AEC Policy and Procedures for Procurement.

If the expected value of the consultancy is $80 000 or more, AEC staff are required to follow the policy and procedures in the Guidance on the Mandatory Procurement Procedures-January 2005 (Financial Management Guidance No. 13).

Consultants can only be engaged by senior management in accordance with the AEC Financial Delegations Schedule.
Table 52 provides details of consultancy contracts let by the AEC.

Table 52 Consultancy contracts to the value of $10 000 or more let during 2008–09
Consultant Description Contract price
including GST ($)
KPMG Probity advice 13 200 Panel C
KPMG Probity advice 11 137 Panel C
KPMG Probity advice 38 500 Panel C
EWK International Specialised selection services and merit testing for executive recruitment 59 400   B
Veritas Advisory Pty Ltd Probity advice 24 750   C
Protiviti Probity advice 22 000   C
Aspect Organisational Psychologists Pty Ltd Design and organisation of strategic workshops and professional analysis of AEC organisational issues and priorities 65 000   B
Total   233 987    

GST = goods and services tax

a Explanation of selection process terms drawn from the Commonwealth Procurement Guidelines (December 2008)

Open tender: A procurement procedure in which a request for tender is published inviting all businesses that satisfy the conditions for participation to submit tenders. Public tenders are generally sought from the Australian Government AusTender Internet site.

Select tender: A procurement procedure in which the procuring agency selects which potential suppliers are invited to submit tenders. This procurement process may only be used under certain defined circumstances.

Direct sourcing: A form of restricted tendering, available only under certain defined circumstances, with a single potential supplier or suppliers being invited to bid because of their unique expertise and/or their special ability to supply the goods and/or services sought.

Panel: An arrangement under which a number of suppliers, initially selected through an open tender process, may each supply property or services to an agency as specified in the panel arrangements. Quotes are sought from suppliers that have pre-qualified on the agency panels to supply to the government. This category includes standing offers and supplier panels where the supply of goods and services may be provided for a pre-determined length of time, usually at a pre-arranged price.

b Justification for decision to use consultancy:

   A – skills currently unavailable within agency

   B – need for specialised or professional skills

   C – need for independent research or assessment.